ΕΟΔΥ record-keeping 5 years
Greek public health authority (ΕΟΔΥ) guidance for tattoo and cosmetic studios requires written consent records, kept for a minimum of 5 years.
Free template for Greek studios
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Free Tattoo Consent Form for Greece: Template and Legal Requirements
The form is in Greek for your clients to sign. This guide is in English. Download as a PDF or editable Word doc, built for ΕΟΔΥ and GDPR by BookPay.
Build a complete form
What every tattoo consent form must include
Eight sections you cannot skip. Each is covered in the downloadable template below.
Client information
Full legal name, date of birth, address, phone, emergency contact, government photo ID. Not an Instagram handle.
Health screening
Blood thinners, diabetes, keloid history, allergies, pregnancy, skin conditions, recent medications. Catches the things people reveal mid-session.
Tattoo description
Placement, size, style, custom or flash, which session if multi-part. Specific enough to settle a dispute about what was agreed.
Informed consent
Plain English on the actual risks: permanence, ink reactions, scarring, blowouts, fading. Jargon is not legally safer than clarity.
Aftercare acknowledgment
Client confirms they received instructions and accept responsibility for healing. Protects you against the next "the line blew out" complaint.
Age and minor policy
Date of birth plus photo ID. The age of majority is 18. Where tattooing a minor is permitted, a parent or guardian must be present. Check your public health authority's current rules.
Photo release
Opt-in to publish the finished work on your portfolio and Instagram. The one most artists forget until they get asked to take a photo down.
Signature, date, witness
Full legal signature, printed name, dated. Witness line required if the client is a minor. A signature without a date is worthless in a dispute.
Greece and EU legal landscape
Greek and EU legal requirements
Greek studios operate under public health licensing and EU data law. Here is what shapes your consent form.
GDPR applies Data
Identity and health details are special-category data under the GDPR and Greek Law 4624/2019. You are the data controller. Name your lawful basis and honour erasure once the retention period ends.
Give the form in Greek Language
A consent form the client did not understand is legally weak. For Greek clients the signed form should be in Greek, which is exactly what the downloadable here gives you.
eIDAS e-signatures e-sign
Electronic signatures are valid across the EU under the eIDAS Regulation when intent and identity are reliably captured. A timestamped signature with an audit log qualifies.
Other regions
Tattooing outside Greece?
Consent and data rules change by country. Pick the version that matches where you work.
United States 50 states
All 50 states, minor consent rules that vary by state, ESIGN and UETA e-signature law. Includes a state-by-state requirements breakdown.
United Kingdom UK law
Under-18 tattooing is banned with no parental exception, plus council registration and UK GDPR. English form, written for UK studios.
Choose your medium
Paper versus digital consent forms
Both are legally valid. The difference shows up six months later when you have to find a specific form.
Paper consent Status quo
No setup, no software, no failure modes at the table. But forms get lost, get spilled on, and have no audit trail. "We have a paper copy somewhere" is a weak position two years later in a dispute.
Digital consent (done right) Recommended
Time-stamped at signing, attached to the booking record, retrievable in 10 seconds from your phone. Legally valid across the EU under eIDAS when the tool captures intent correctly.
Buyer checklist
What to look for in a digital consent tool
Product-agnostic. Use this whether you pick BookPay or something else.
E-signature legality
Audit trail compliant with the EU eIDAS Regulation. Not a basic "sign here" text box with no provenance.
Attaches to the booking
Linked to the specific appointment record. Not stored in a separate folder you have to cross-reference.
Retention controls
Set a retention and deletion schedule so old records do not pile up. Export everything if you ever switch tools.
Mobile-first signing
Clients sign on their phone without pinching and zooming. Most bookings happen on a phone.
Multi-language support
Forms available in the language the client reads. For Greek clients that means a Greek form. A consent form they did not understand is legally problematic.
Audit log
Records who signed, when, from what device, and whether the document was changed after the fact.
Where your data lives
Find out where the tool stores client records and who can access them. For EU clients, check data residency so you stay compliant with GDPR.
How BookPay handles consent automatically
No paper. No DM thread. Signed before they sit down.
Client books and pays the deposit
They land on your BookPay page, pick a date, pay a Stripe deposit. Their booking is locked in.
BookPay sends the consent form
A link to your consent and intake form goes to their phone right after the deposit. They fill it out before the appointment.
Signed copy attaches to the booking
Time-stamped signature, audit log, stored against their client record. Not in a separate folder, not on paper.
You see the green check before they arrive
Open the booking in the morning. Health questions answered. Photo release status noted. No clipboard required.
Sibling templates
Related forms you'll also need
Different documents cover different legal ground. Most studios end up needing all three.
Tattoo waiver template Coming soon
Use when a client is asking for something outside standard practice: scar coverage, active skin condition, complicated placement. Documents elevated risk acceptance.
Tattoo release form Coming soon
Broader than consent. Covers post-session liability when outcomes follow client aftercare failure or natural skin variation. Common at flash days and walk-in shops.
FAQ
Frequently asked questions
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